Mayor Gary W. Manier called a regular scheduled City Council meeting to order at 6:30 p.m. in the Training Room at Fire Station No. 1. Answering present for Roll Call were Aldermen Al Howerter, Jim Newman, Don Brubaker, Amanda Shipp, Bob Brucks and Jim Gee. Aldermen Todd Clanin and Dave Dingledine were absent.

Also present was City Administrator Bob Morris, City Attorney Kenneth L. Black, City Engineer Ken Newman, City Treasurer Bob Gordon, Deputy Chief of Police Volk, P&D Director Jon Oliphant and City Clerk Carol Moss, Loyal Gifford, Dr. Peter Nichols and Jack Stone representing Special Olympics.

Members of Boy Scout Troop 206, Den 5 were present and Mayor Manier asked each to introduce himself and then come forward to lead the meeting in the Pledge of Allegiance.

The Agenda was reviewed and stood as presented.

Alderman Gee moved and Alderman Brubaker seconded to approve the Consent Agenda of October 15, 2007, as presented. Included in the October 15 Consent Agenda was minutes of the October 1, 2007 Council meeting; Bills & Payroll in the amount of $1,252,432.26; ratification of a Raffle Permit for the Washington Rotary Club; Pay Request #9 in the amount of $80,030.00 for Water Treatment Plant No. 2 expansion; approval of a one year cell phone contract with Nextel in the amount of $10,877.10; authorization to renew property, liability and workers compensation insurance with IMLRMA in an amount of $236,567.00 for 2008; authorization to purchase ImageFlow Lite document imaging software from MuniMetriX Systems Corporation at a cost of $3500.00 and purchase of a Panasonic KV-S1025C Duplex scanner from TKB Associates, Inc., at a cost of $915.00; payment authorization for purchases by Five Points Washington; pay request from Steffen's 3-D Construction, Inc., in the amount of $32,620.34 for oil and chip surfaces on the cross roads and new loop road in Glendale Cemetery, and the alley between Church and Spruce from Walnut to Eldridge; and express support for the St. Jude Washington to Peoria Run. 
On roll call on the motion to approve the vote was: 
Ayes: 6 Howerter, Newman, Shipp, Brucks, Brubaker, Gee 
Nays: 0 
Motion declared carried.

Audience Comments - Jack Stone, St Jude, reiterated statements he made at the last Council meeting regarding getting a Washington to Peoria Run organized. This will be the first year for the Washington to Peoria Run and five runners are already set to run. Approval is needed by the City of Washington because the Washington name will be used. This is a relay style run with two mile legs at twelve minutes per mile, ten minutes per mile and some eight minutes per mile. The Police Department will provide an escort but Mr. Stone still has to find out if our department will provide escort all the way to Peoria. If not he will have to arrange for additional police escort. He said he also plans to contact the Fire Department to see if they want to participate in the event. Informational meetings will be set to educate regarding the run.

City Attorney Black read, by title only, first reading of an ordinance authorizing the execution of an Intergovernmental Agreement between the City and Washington Community High School District #308 regarding the School Resource Officer Program. The ordinance will be placed on the November 5, 2007 Council agenda as second reading and for action.

City Attorney Black provided first reading, by title only, of an ordinance granting a Special Use to allow a building addition to the Washington Veterinary Clinic at 643 School Street. City Attorney Black told the Council that there is a request to waive second reading of this ordinance. It is not normal practice to waive second readings on rezoning and special uses but because of time constraints for the building season the request has been made. The adjoining and adjacent property owners have been contacted regarding the special use and none have objections; therefore it is up to the Council of whether to waive second reading and proceed with adoption. Alderman Brubaker moved and Alderman Shipp seconded to waive second reading of the ordinance and proceed with adoption. 
On roll call the vote was: 
Ayes: 6 Brucks, Gee, Howerter, Newman, Shipp, Brubaker 
Nays: 0 
Motion declared carried.

Alderman Brubaker moved and Alderman Howerter seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Shipp, Newman, Gee, Brucks, Howerter, Brubaker 
Nays: 0 
Motion declared carried.

City Attorney Black read, by title only, first reading of an ordinance authorizing the Mayor and City Clerk to enter into and execute a License Agreement between the City of Washington and St. Patrick Roman Catholic congregation of Tazewell County, Illinois. Attorney Black pointed out that there is a request to waive second reading of this ordinance and proceed with adoption. Alderman Howerter moved and Alderman Brucks seconded to waive second reading and proceed with adoption of the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Gee, Shipp, Brucks, Howerter 
Nays: 0 
Motion declared carried.

Alderman Howerter moved and Alderman Brucks seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 6 Gee, Brubaker, Shipp, Newman, Brucks, Howerter 
Nays: 0 
Motion declared carried.

Mayor Gary Manier commented regarding the ribbon cutting ceremony on Friday for Five Points Washington community center. He stated this is a very exciting time for the City organization to stand together with the other unities involved. History is being made with the opening of this community center and it is something to be very proud of. The Council and others involved should be very proud of their role in this venture. The grand opening weekend was incredible and at last count members totaled 3143.

City Administrator Morris reported that annual notification has been received from the Illinois Department of Revenue regarding TIF Distribution Eligibility Certifications. In order for the City to receive projected State Sales Tax Increment of $129,827 in TIF #1, the City would be required to transfer $232,778.12 from the General Fund. Those funds have not been budgeted and are not available. TIF #2 is complete in regards to sales tax increment and is no longer eligible to receive state increment. Staff recommendation is to elect not to certify local sales tax increment for TIF #1 for the current fiscal year. Alderman Brucks moved and Alderman Brubaker seconded to authorize staff to NOT certify local sales tax increment in TIF #1 for the current fiscal year. 
On roll call the vote was: 
Ayes: 6 Howerter, Newman, Gee, Shipp, Brubaker, Brucks 
Nays: 0 
Motion declared carried.

City Administrator Morris told those present that the Public Services Committee has reviewed the position description and other information regarding the position of Public Services Manager. Needed is Council approval of the position description and authorization to proceed with advertising for the position. Alderman Howerter moved and Alderman Gee seconded to approve the position description for Public Services Manager and to authorize staff to advertise for the position. 
On roll call the vote was: 
Ayes: 6 Brubaker, Brucks, Shipp, Newman, Gee, Howerter 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council to award the bid for the Monroe Street Sanitary Sewer replacement to Feazel Excavating in the amount of $48,520.00 and authorize the Mayor and City Clerk to execute the contract for the project. Engineer Newman pointed out that the problem is with a 4-inch sanitary sewer located on Monroe between Lincoln and Wood. The line is about 200 feet long and is a combination of at least three different materials, and serves five or six homes. Televised inspection of the line shows it is crushed in several locations and there is at least one point where the side of the pipe is missing. The Public Services Committee discussed the matter and recommends proceeding with replacement of the sewer. Alderman Howerter moved and Alderman Newman seconded to award the bid for the sewer replacement to Feazel Excavating in the amount of $48,520.00. 
On roll call the vote was: 
Ayes: 6 Brucks, Brubaker, Gee, Shipp, Newman, Howerter 
Nays: 0 
Motion declared carried.

Deputy Chief of Police Volk requested authorization to purchase two squad car computers at a cost of $3,596.00. He explained that earlier this year the Illinois Criminal Justice Authority announced a grant to Illinois police agencies to assist in the purchase of in-car laptop computers. The grant offered 75% funding with the municipality paying 25% of the total cost. Our department previously received five computers funded at 100% from ILEAS, so purchase of the two additional will allow for a complete change over within our fleet. Alderman Brubaker moved and Alderman Shipp seconded to authorize the purchase for the two additional computers. 
On roll call the vote was: 
Ayes: 6 Newman, Howerter, Gee, Brucks, Shipp, Brubaker 
Nays: 0 
Motion declared carried.

Deputy Chief of Police Volk also requested approval of a Professional Service Agreement with PSA-Dewberry to complete the Police Facility Needs Assessment. Services will be charged on an hourly basis not to exceed $19,800 plus reproduction/postage expenses up to $150. Funds for this expenditure were budgeted in the FY07-08 budget. Alderman Gee moved and Alderman Newman seconded to approve a Professional Services Agreement with PSA-Dewberry as requested. 
On roll call the vote was: 
Ayes: 6 Shipp, Howerter, Brucks, Brubaker, Newman, Gee 
Nays: 0 
Motion declared carried.

There were no Aldermen's Comments and at 6:58 p.m. Alderman Howerter moved and Alderman Brucks seconded to move into Executive Session for the purpose of discussing the purchase or lease of real property for the use of the public body per 5ILCS 120/2(c)(5) of the Illinois Open Meetings Act. 
On roll call the vote was: 
Ayes: 6 Brubaker, Newman, Gee, Shipp, Brucks, Howerter 
Nays: 0 
Motion declared carried.

At 7:20 p.m. the Council reconvened in open session and Alderman Brubaker moved and Alderman Gee seconded to adjourn. Motion carried unanimously by voice vote.