CITY OF WASHINGTON
WASHINGTON, ILLINOIS
CITY COUNCIL MEETING
MONDAY, MARCH 17, 2008 -
6:30 P.M.
LIBRARY MEETING ROOM
AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)
CONSENT AGENDA
ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS
AUDIENCE COMMENTS
STANDING COMMITTEES
FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
PUBLIC SAFETY – DINGLEDINE,
CHAIRMAN
PUBLIC SERVICES – GEE,
CHAIRMAN
CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN
MAYOR – GARY W. MANIER
CITY ADMINISTRATOR - ROBERT MORRIS
STAFF REPORTS
ALDERMEN’S COMMENTS
EXECUTIVE SESSION – for the purpose of discussing the purchase or lease of real property for the use of the public body per 5ILCS 120/2(c)(5) of the Illinois Open Meetings Act
ADJOURNMENT
BACKGROUND INFORMATION
From:
Kenneth B. Newman, City Engineer
Date: March 12, 2008
Subject: Bid Award – Court Drive
Drainage Channel Improvement
The Court Drive Drainage Channel project was advertised for bids on February 21 and 28, 2008. Plans, specifications and proposal documents were obtained by 12 contractors. Bids were received and publicly opened and read on Wednesday, March 8, 2008. Proposals were received from eight contractors. All proposals were deemed to be complete and satisfactory. A bid tab summarizing the proposals and the engineer’s estimate is attached. As can be seen, N. E. Finch, Inc. is the low bidder with their proposal in the amount of $48,429.85.
Based on the above, it is my recommendation that the City Council award the contract for construction of the Court Drive Drainage Channel Improvement to N.E. Finch, Inc. of Peoria for an amount of $48,429.85, and authorize the Mayor and City Clerk to execute the contract for this project.
This matter has been placed on the agenda for City Council’s consideration and action at the meeting of March 17, 2008.
**************************************************
|
City of Washington |
|||||||||||||||||||||
|
|
|
|
|
Engineer's Estimate |
|
R.A. Cullinan |
|
Walker Excavating |
|
Stark Excavating |
|
Illinois Civil Contractors |
|
Krumholz Brothers |
|
N.E. Finch |
|
Spurgeon Construction |
|
Otto Baum |
|
|
Item |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
||||||||||||
|
No. |
Item |
Unit |
Quantity |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
|
1. |
Earth Excavation |
LS |
1 |
$60,000.00 |
$60,000.00 |
$44,825.00 |
$44,825.00 |
$40,507.60 |
$40,507.60 |
$23,800.00 |
$23,800.00 |
$54,750.00 |
$54,750.00 |
$38,000.00 |
$38,000.00 |
$21,500.00 |
$21,500.00 |
$32,618.00 |
$32,618.00 |
$30,000.00 |
$30,000.00 |
|
2. |
Tree Removal (6-15 Units Dia.) |
Units |
185 |
14.50 |
2,682.50 |
22.00 |
4,070.00 |
56.49 |
10,450.65 |
23.50 |
4,347.50 |
23.40 |
4,329.00 |
10.00 |
1,850.00 |
23.20 |
4,292.00 |
50.00 |
9,250.00 |
15.00 |
2,775.00 |
|
3. |
Tree Removal (Over 15 Units Dia.) |
Units |
36 |
20.00 |
720.00 |
24.20 |
871.20 |
56.49 |
2,033.64 |
24.50 |
882.00 |
25.00 |
900.00 |
20.00 |
720.00 |
25.30 |
910.80 |
100.00 |
3,600.00 |
17.00 |
612.00 |
|
4. |
Tree Removal (Acres) |
Ac. |
0.4 |
6,500.00 |
2,600.00 |
8,800.00 |
3,520.00 |
2,824.40 |
1,129.76 |
8,500.00 |
3,400.00 |
8,700.00 |
3,480.00 |
10,000.00 |
4,000.00 |
8,800.00 |
3,520.00 |
8,000.00 |
3,200.00 |
8,000.00 |
3,200.00 |
|
5. |
12" Metal Field Tile Removal |
LF |
28 |
15.00 |
420.00 |
18.94 |
530.32 |
9.20 |
257.60 |
44.00 |
1,232.00 |
20.10 |
562.80 |
10.00 |
280.00 |
27.00 |
756.00 |
58.00 |
1,624.00 |
5.00 |
140.00 |
|
6. |
4" PVC Field Tile Removal |
LF |
12 |
12.00 |
144.00 |
17.66 |
211.92 |
5.75 |
69.00 |
4.00 |
48.00 |
11.90 |
142.80 |
20.00 |
240.00 |
19.00 |
228.00 |
24.00 |
288.00 |
5.00 |
60.00 |
|
7. |
Storm Sewers, Class A, Type 1, 21" |
LF |
20 |
75.00 |
1,500.00 |
145.70 |
2,914.00 |
42.69 |
853.80 |
114.00 |
2,280.00 |
63.60 |
1,272.00 |
60.00 |
1,200.00 |
65.20 |
1,304.00 |
90.00 |
1,800.00 |
50.00 |
1,000.00 |
|
8. |
Inlet Ty. B over Existing Storm Sewer |
Ea. |
1 |
2,000.00 |
2,000.00 |
1,514.22 |
1,514.22 |
2,013.65 |
2,013.65 |
1,760.00 |
1,760.00 |
710.00 |
710.00 |
1,500.00 |
1,500.00 |
1,180.80 |
1,180.80 |
1,600.00 |
1,600.00 |
1,000.00 |
1,000.00 |
|
9. |
RCCP Flared End Section - 21" |
Ea. |
1 |
800.00 |
800.00 |
867.00 |
867.00 |
591.10 |
591.10 |
715.00 |
715.00 |
620.00 |
620.00 |
625.00 |
625.00 |
1,031.00 |
1,031.00 |
800.00 |
800.00 |
500.00 |
500.00 |
|
10. |
Metal End Section - 12" |
Ea. |
1 |
500.00 |
500.00 |
242.28 |
242.28 |
300.00 |
300.00 |
485.00 |
485.00 |
260.00 |
260.00 |
150.00 |
150.00 |
291.25 |
291.25 |
200.00 |
200.00 |
200.00 |
200.00 |
|
11. |
Seeding, Class 1 |
Ac. |
3.0 |
4,000.00 |
12,000.00 |
907.50 |
2,722.50 |
1,035.00 |
3,105.00 |
960.00 |
2,880.00 |
980.00 |
2,940.00 |
1,000.00 |
3,000.00 |
990.00 |
2,970.00 |
2,128.00 |
6,384.00 |
1,000.00 |
3,000.00 |
|
12. |
Seeding, Class 3 |
Ac. |
0.7 |
4,500.00 |
3,150.00 |
1,155.00 |
808.50 |
2,300.00 |
1,610.00 |
2,130.00 |
1,491.00 |
2,200.00 |
1,540.00 |
1,500.00 |
1,050.00 |
2,200.00 |
1,540.00 |
1,360.00 |
952.00 |
1,200.00 |
840.00 |
|
13. |
Mulch Method 2 |
Ac. |
3.0 |
2,000.00 |
6,000.00 |
550.00 |
1,650.00 |
1,035.00 |
3,105.00 |
960.00 |
2,880.00 |
980.00 |
2,940.00 |
1,000.00 |
3,000.00 |
990.00 |
2,970.00 |
1,122.00 |
3,366.00 |
575.00 |
1,725.00 |
|
14. |
Mulch Method 3 |
Ac. |
0.7 |
2,500.00 |
1,750.00 |
1,650.00 |
1,155.00 |
2,300.00 |
1,610.00 |
2,130.00 |
1,491.00 |
2,200.00 |
1,540.00 |
1,000.00 |
700.00 |
2,200.00 |
1,540.00 |
3,420.00 |
2,394.00 |
1,750.00 |
1,225.00 |
|
14. |
Temporary Silt Fence |
LF |
350 |
3.50 |
1,225.00 |
6.00 |
2,100.00 |
5.75 |
2,012.50 |
4.90 |
1,715.00 |
3.90 |
1,365.00 |
3.50 |
1,225.00 |
3.80 |
1,330.00 |
5.00 |
1,750.00 |
4.50 |
1,575.00 |
|
16. |
Temporary Rock Check Dam |
Ea. |
3 |
1,000.00 |
3,000.00 |
1,221.95 |
3,665.85 |
642.85 |
1,928.55 |
1,070.00 |
3,210.00 |
420.00 |
1,260.00 |
500.00 |
1,500.00 |
1,022.00 |
3,066.00 |
800.00 |
2,400.00 |
600.00 |
1,800.00 |
|
Total Bid |
$98,491.50 |
$71,667.79 |
$71,577.85 |
$52,616.50 |
$78,611.60 |
$59,040.00 |
$48,429.85 |
$72,226.00 |
$49,652.00 |
||||||||||||
|
City of Washington |
|||||||||||||
|
|
|
|
|
Engineer's Estimate |
|
R.A. Cullinan |
|
Walker Excavating |
|
Stark Excavating |
|
Illinois Civil Contractors |
|
|
Item |
Unit |
Unit |
Unit |
Unit |
Unit |
||||||||
|
No. |
Item |
Unit |
Quantity |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
|
1. |
Earth Excavation |
LS |
1 |
$60,000.00 |
$60,000.00 |
$44,825.00 |
$44,825.00 |
$40,507.60 |
$40,507.60 |
$23,800.00 |
$23,800.00 |
$54,750.00 |
$54,750.00 |
|
2. |
Tree Removal (6-15 Units Dia.) |
Units |
185 |
14.50 |
2,682.50 |
22.00 |
4,070.00 |
56.49 |
10,450.65 |
23.50 |
4,347.50 |
23.40 |
4,329.00 |
|
3. |
Tree Removal (Over 15 Units Dia.) |
Units |
36 |
20.00 |
720.00 |
24.20 |
871.20 |
56.49 |
2,033.64 |
24.50 |
882.00 |
25.00 |
900.00 |
|
4. |
Tree Removal (Acres) |
Ac. |
0.4 |
6,500.00 |
2,600.00 |
8,800.00 |
3,520.00 |
2,824.40 |
1,129.76 |
8,500.00 |
3,400.00 |
8,700.00 |
3,480.00 |
|
5. |
12" Metal Field Tile Removal |
LF |
28 |
15.00 |
420.00 |
18.94 |
530.32 |
9.20 |
257.60 |
44.00 |
1,232.00 |
20.10 |
562.80 |
|
6. |
4" PVC Field Tile Removal |
LF |
12 |
12.00 |
144.00 |
17.66 |
211.92 |
5.75 |
69.00 |
4.00 |
48.00 |
11.90 |
142.80 |
|
7. |
Storm Sewers, Class A, Type 1, 21" |
LF |
20 |
75.00 |
1,500.00 |
145.70 |
2,914.00 |
42.69 |
853.80 |
114.00 |
2,280.00 |
63.60 |
1,272.00 |
|
8. |
Inlet Ty. B over Existing Storm Sewer |
Ea. |
1 |
2,000.00 |
2,000.00 |
1,514.22 |
1,514.22 |
2,013.65 |
2,013.65 |
1,760.00 |
1,760.00 |
710.00 |
710.00 |
|
9. |
RCCP Flared End Section - 21" |
Ea. |
1 |
800.00 |
800.00 |
867.00 |
867.00 |
591.10 |
591.10 |
715.00 |
715.00 |
620.00 |
620.00 |
|
10. |
Metal End Section - 12" |
Ea. |
1 |
500.00 |
500.00 |
242.28 |
242.28 |
300.00 |
300.00 |
485.00 |
485.00 |
260.00 |
260.00 |
|
11. |
Seeding, Class 1 |
Ac. |
3.0 |
4,000.00 |
12,000.00 |
907.50 |
2,722.50 |
1,035.00 |
3,105.00 |
960.00 |
2,880.00 |
980.00 |
2,940.00 |
|
12. |
Seeding, Class 3 |
Ac. |
0.7 |
4,500.00 |
3,150.00 |
1,155.00 |
808.50 |
2,300.00 |
1,610.00 |
2,130.00 |
1,491.00 |
2,200.00 |
1,540.00 |
|
13. |
Mulch Method 2 |
Ac. |
3.0 |
2,000.00 |
6,000.00 |
550.00 |
1,650.00 |
1,035.00 |
3,105.00 |
960.00 |
2,880.00 |
980.00 |
2,940.00 |
|
14. |
Mulch Method 3 |
Ac. |
0.7 |
2,500.00 |
1,750.00 |
1,650.00 |
1,155.00 |
2,300.00 |
1,610.00 |
2,130.00 |
1,491.00 |
2,200.00 |
1,540.00 |
|
14. |
Temporary Silt Fence |
LF |
350 |
3.50 |
1,225.00 |
6.00 |
2,100.00 |
5.75 |
2,012.50 |
4.90 |
1,715.00 |
3.90 |
1,365.00 |
|
16. |
Temporary Rock Check Dam |
Ea. |
3 |
1,000.00 |
3,000.00 |
1,221.95 |
3,665.85 |
642.85 |
1,928.55 |
1,070.00 |
3,210.00 |
420.00 |
1,260.00 |
|
Total Bid |
$98,491.50 |
$71,667.79 |
$71,577.85 |
$52,616.50 |
$78,611.60 |
||||||||
|
Engineer's Estimate |
Krumholz Brothers |
N.E. Finch |
Spurgeon Construction |
Otto Baum |
|||||||||
|
Item |
Unit |
Unit |
Unit |
Unit |
Unit |
||||||||
|
No. |
Item |
Unit |
Quantity |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
|
1. |
Earth Excavation |
LS |
1 |
$60,000.00 |
$60,000.00 |
$38,000.00 |
$38,000.00 |
$21,500.00 |
$21,500.00 |
$32,618.00 |
$32,618.00 |
$30,000.00 |
$30,000.00 |
|
2. |
Tree Removal (6-15 Units Dia.) |
Units |
185 |
14.50 |
2,682.50 |
10.00 |
1,850.00 |
23.20 |
4,292.00 |
50.00 |
9,250.00 |
15.00 |
2,775.00 |
|
3. |
Tree Removal (Over 15 Units Dia.) |
Units |
36 |
20.00 |
720.00 |
20.00 |
720.00 |
25.30 |
910.80 |
100.00 |
3,600.00 |
17.00 |
612.00 |
|
4. |
Tree Removal (Acres) |
Ac. |
0.4 |
6,500.00 |
2,600.00 |
10,000.00 |
4,000.00 |
8,800.00 |
3,520.00 |
8,000.00 |
3,200.00 |
8,000.00 |
3,200.00 |
|
5. |
12" Metal Field Tile Removal |
LF |
28 |
15.00 |
420.00 |
10.00 |
280.00 |
27.00 |
756.00 |
58.00 |
1,624.00 |
5.00 |
140.00 |
|
6. |
4" PVC Field Tile Removal |
LF |
12 |
12.00 |
144.00 |
20.00 |
240.00 |
19.00 |
228.00 |
24.00 |
288.00 |
5.00 |
60.00 |
|
7. |
Storm Sewers, Class A, Type 1, 21" |
LF |
20 |
75.00 |
1,500.00 |
60.00 |
1,200.00 |
65.20 |
1,304.00 |
90.00 |
1,800.00 |
50.00 |
1,000.00 |
|
8. |
Inlet Ty. B over Existing Storm Sewer |
Ea. |
1 |
2,000.00 |
2,000.00 |
1,500.00 |
1,500.00 |
1,180.80 |
1,180.80 |
1,600.00 |
1,600.00 |
1,000.00 |
1,000.00 |
|
9. |
RCCP Flared End Section - 21" |
Ea. |
1 |
800.00 |
800.00 |
625.00 |
625.00 |
1,031.00 |
1,031.00 |
800.00 |
800.00 |
500.00 |
500.00 |
|
10. |
Metal End Section - 12" |
Ea. |
1 |
500.00 |
500.00 |
150.00 |
150.00 |
291.25 |
291.25 |
200.00 |
200.00 |
200.00 |
200.00 |
|
11. |
Seeding, Class 1 |
Ac. |
3.0 |
4,000.00 |
12,000.00 |
1,000.00 |
3,000.00 |
990.00 |
2,970.00 |
2,128.00 |
6,384.00 |
1,000.00 |
3,000.00 |
|
12. |
Seeding, Class 3 |
Ac. |
0.7 |
4,500.00 |
3,150.00 |
1,500.00 |
1,050.00 |
2,200.00 |
1,540.00 |
1,360.00 |
952.00 |
1,200.00 |
840.00 |
|
13. |
Mulch Method 2 |
Ac. |
3.0 |
2,000.00 |
6,000.00 |
1,000.00 |
3,000.00 |
990.00 |
2,970.00 |
1,122.00 |
3,366.00 |
575.00 |
1,725.00 |
|
14. |
Mulch Method 3 |
Ac. |
0.7 |
2,500.00 |
1,750.00 |
1,000.00 |
700.00 |
2,200.00 |
1,540.00 |
3,420.00 |
2,394.00 |
1,750.00 |
1,225.00 |
|
14. |
Temporary Silt Fence |
LF |
350 |
3.50 |
1,225.00 |
3.50 |
1,225.00 |
3.80 |
1,330.00 |
5.00 |
1,750.00 |
4.50 |
1,575.00 |
|
16. |
Temporary Rock Check Dam |
Ea. |
3 |
1,000.00 |
3,000.00 |
500.00 |
1,500.00 |
1,022.00 |
3,066.00 |
800.00 |
2,400.00 |
600.00 |
1,800.00 |
|
Total Bid |
$98,491.50 |
$59,040.00 |
$48,429.85 |
$72,226.00 |
$49,652.00 |
||||||||
|
|
|||||||||||||
**************************************************
From: Bob Morris
Subject: Discretionary Spending Priorities
Date: March 14, 2008
Based on information received to date, consensus priorities for discretionary spending options are as follows:
FY08-09: $100,000 Recurring Spending Priorities
1. Police Officer at $73,000
2. GIS Building Updates at $8,000
Unless directed otherwise, we will plan to budget the balance of $19,000 for undesignated contingencies.
FY09-10: $1,000,000 Non-recurring Spending Priorities
1. Kern Road Extension at $500,000 (Note: $10,000 is already budgeted in FY08-09 for engineering purposes.)
2. Storm Water set aside at $250,000 (Note: $20,000 would be budgeted in FY08-09 for engineering and the balance in FY09-10 for construction.)
Unless directed otherwise, the balance of $250,000 will remain unobligated and unbudgeted for the time being.
**************************************************
From: Kenneth B.
Newman, City Engineer
Date: March 13, 2008
Subject: Bid Award – Nofsinger
Road Water Main Extension
Currently, we have a single 10 inch water main supplying water to all the area north of U.S. 24. Plans, specifications and bid documents were recently prepared by Austin Engineering to construct a second feed to this area by extending a 12-inch water main along Nofsinger Road from just north of Calvin Drive to the end of Willow Drive. An amount of $140,000 has been included in the 2008-09 budget for construction.
The project was advertised for bids on February 21 and 28, 2008. Plans and bid documents were taken out by eight contractors. Proposals received from six contractors were publicly opened and read on Thursday, March 13, 2008. All six proposals were deemed to be complete and acceptable. A bid tab summarizing the proposals and the engineer’s estimate is attached. As can be seen, Hoerr Construction, Inc. is the low bidder with their proposal in the amount of $89,144.00.
We are currently still in need of acquiring one easement before we can execute a contract. It is expected that we will be able to obtain this easement within the next week or so. However, we would like to be in a position to proceed with execution of the contract as soon as we obtain the easement.
Based on the above, it is my recommendation that the City Council award the contract for construction of the Nofsinger Road Water Main Extension to Hoerr Construction, Inc. of Peoria, IL for an amount of $89,144.00, and authorize the Mayor and City Clerk to execute the contract for this project once the necessary easement is obtained.
This matter has been placed on the agenda for City Council’s consideration and action at the meeting of March 17, 2008.
**************************************************
|
City of Washington |
|||||||||||||||||
|
|
|
|
|
Engineer's Estimate |
|
R.A. Cullinan |
|
Walker Excavating |
|
Hoerr Construction |
|
Wiegan & Storrer |
|
G.A. Rich |
|
C & S Companies |
|
|
Item |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
Unit |
||||||||||
|
No. |
Item |
Unit |
Quantity |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
Price |
Total |
|
1. |
Water Main, PVC, Class 150, 12" |
FT |
1472 |
$40.00 |
$58,880.00 |
$30.15 |
$44,380.80 |
$49.79 |
$73,290.88 |
$22.00 |
$32,384.00 |
$33.00 |
$48,576.00 |
$39.00 |
$57,408.00 |
$26.05 |
$38,345.60 |
|
2. |
Water Main, PVC, Class 150 Certa-Lok, 12" |
FT |
220 |
35.00 |
7,700.00 |
32.13 |
7,068.60 |
44.74 |
9,842.80 |
34.00 |
7,480.00 |
34.00 |
7,480.00 |
49.00 |
10,780.00 |
36.30 |
7,986.00 |
|
3. |
Steel Casing, Bored 18"x 1/4" |
FT |
200 |
275.00 |
55,000.00 |
211.17 |
42,234.00 |
269.72 |
53,944.00 |
144.00 |
28,800.00 |
170.00 |
34,000.00 |
270.00 |
54,000.00 |
144.50 |
28,900.00 |
|
4. |
Casing Spacers |
Ea. |
40 |
25.00 |
1,000.00 |
164.10 |
6,564.00 |
59.80 |
2,392.00 |
60.00 |
2,400.00 |
65.00 |
2,600.00 |
70.00 |
2,800.00 |
72.25 |
2,890.00 |
|
5. |
MJ x Swivel Tee, 12" x 6" |
Ea. |
2 |
750.00 |
1,500.00 |
849.55 |
1,699.10 |
575.00 |
1,150.00 |
400.00 |
800.00 |
450.00 |
900.00 |
776.00 |
1,552.00 |
1,170.00 |
2,340.00 |
|
6. |
M.J. Gate Valve & Box, 6" |
Ea. |
2 |
700.00 |
1,400.00 |
862.44 |
1,724.88 |
644.00 |
1,288.00 |
590.00 |
1,180.00 |
750.00 |
1,500.00 |
1,174.00 |
2,348.00 |
830.00 |
1,660.00 |
|
7. |
Swivel x Swivel 90 Deg. Elbow, 6" |
Ea. |
2 |
350.00 |
700.00 |
304.13 |
608.26 |
178.25 |
356.50 |
250.00 |
500.00 |
120.00 |
240.00 |
313.00 |
626.00 |
450.00 |
900.00 |
|
8. |
Salvage & Reset Existing Hydrant |
Ea. |
2 |
1,600.00 |
3,200.00 |
746.86 |
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